Constitution 2017-09-29T20:26:29+00:00

Article I: Name and Authority

Section 1

The name of this organization shall be the Association for the Tutoring Profession, hereinafter referred to as ATP.

Section 2

Notwithstanding any other provisions of these articles, ATP is organized exclusively for one or more of the purposes as specified in Section 501(c)(3) of the Internal Revenue Code of 2003, and shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under IRC 501(c)(3) or corresponding provisions of any subsequent tax laws.

Section 3

No part of the net earnings of ATP shall inure to the benefit of any member, trustee, director, officer of ATP, any private individual (except that reasonable compensation may be paid for services rendered to or for the organization) or corporation. No member, trustee, corporation, officer of ATP or any private individual shall be entitled to share in the distribution of any of the organization’s assets upon dissolution of ATP.

Section 4

No substantial part of the activities of ATP shall be carrying on propaganda, or otherwise attempting to influence legislation (except as otherwise provided by IRC 501(a) or participating in, or intervening in (including the publication or distribution of statements), any political campaign on behalf of or in opposition to any candidates for public office.

Section 5

In the event of dissolution, all of the remaining assets and property of ATP shall, after payment of necessary expenses thereof, be distributed to the College Reading and Learning Association (CRLA) and earmarked for use for student scholarships.

Section 6

In any taxable year in which ATP is a private foundation, as described in IRC 509(a),ATP shall distribute its income for said period at such time and manner as not to subject it to tax under IRC 4942, and ATP shall not (a) engage in any act of self-dealing as defined in IC 4941(d), (b) retain any excess business holdings as defined in IRC 4943 (c), (c) make any investments in such a manner as to subject the organization to tax under IRC 4944, or (d) make any taxable expenditures as defined in IRC 4945(d) or corresponding provisions of any subsequent Federal tax laws.

Article II: Mission and Goals

Section 1

Mission: to provide a communication platform linking tutors, tutor coordinators, and administrators who are committed to the development of the independent learner

Section 2

  • The goals of ATP shall be to:
  • Provide opportunities for tutors, tutor coordinators, and administrators to develop and enhance skills through the sharing of methods and strategies.
  • Provide a basis to stimulate research in the philosophy and application of tutoring.
  • Develop relationships with other organizations, schools, and businesses who are also committed to the development of independent learners.
  • Offer an annual conference and publications to bring information to all interested groups.

Article III: Membership

Section 1

Membership is open to those individuals who are actively involved in tutoring or in tutoring program administration, or those who are otherwise interested in the purposes of ATP.

Section 2

A Regular Member shall be any person who pays the regular membership fee. A Student Tutor Member shall be any student who pays the Student Tutor membership fees.

Section 3

All members in good standing shall be eligible to vote, hold office subject to the rules for the election of executive officers, or serve as standing committee members.

Section 4

Membership dues shall be paid annually.

Article IV: Meetings

Section 1

The annual meeting of the membership of ATP shall be held each year at the annual conference.

Section 2

Other meetings of the membership may be called by the President. Meetings shall be called by the President at the written request of three or more Executive Board members or at the written request of fifty Regular Members of ATP.

Section 3

Notification of all meetings other than the annual meeting shall be made in writing to all members at least one month prior to the meeting.

Section 4

All members of ATP have the right to attend all membership meetings, annual or special. They may also attend other than general meetings but only as non-voting observers.

Article V: Governance Structure

Section 1

The general affairs and business of ATP shall be conducted by the Executive Board. The Executive Board shall be responsible for interpreting and implementing policy actions adopted at the annual conference. The Executive Board shall also be responsible for generating policies deemed necessary between annual meetings, provided that such interim policies shall not abrogate the Constitution and By-laws of ATP either in intent or by letter.

Article VI: Executive Board

Section 1

Elected officers shall consist of President, President-Elect, Past President, Secretary, and Treasurer. The Executive Board shall be composed of the elected officers and Standing Committee Chairs. All members of the Executive Board are voting members.

Section 2

The terms for all officers shall be one year. The President-Elect, beginning in 2012, shall be elected for a one-year term and serve successive one-year terms as President and Past President. The one-year term of the office of Secretary will begin in 2011 and every year thereafter. The one-year term of the office of Treasurer will begin in 2012 and every year thereafter. The office of the President-Elect will be eliminated and duties will be combined with the President-Elect position beginning in 2012.

Section 3

Officers shall be elected by a majority vote of the Regular Members who respond by ballot.

Section 4

Meetings of the Executive Board shall be designated regular or special. Regular meetings, shall be held not less often than twice each year, at a time and place designated by the President. Ad hoc meetings may be called by the President and shall be called at the written request of any three officers or chairpersons or combination thereof. All minutes shall be available to all members in good standing.

Section 5

A majority of the members of the Executive Board shall constitute a quorum.

Section 6

By majority vote, the Executive Board may empower the President-Elect to take over the duties of the office of President in the event of a vacancy in the office of President. By a two-thirds majority, the Executive Board may appoint an Interim President to fill the position until the next regularly scheduled election, such action to supersede the President-Elect’s assumption of duties.

Section 7

To honor those who support ATP through hard work and leadership, Past-Presidents of the Association shall receive the title “Emeritus Member” and will receive Lifetime Membership to ATP.

Article VII: Rules of Order

Section 1

Roberts Rules of Order shall govern all meetings of ATP, except where to do so would be inconsistent with the ATP Constitution and By-laws.

Section 2

In addition to ATP meetings, business may be conducted by the Executive Board via email in order to facilitate responsive administration of the organization. Resolutions, amendments to the By-Laws, and amendments to the Constitution can be proposed by Executive Board members and voted on via email as long as such procedures are consistent with the ATP Constitution and By-Laws. The By-Laws will contain provisions to ensure that these email legislative procedures are consistent with the spirit of Roberts Rules of Order.

Article VIII: Initiative, Referendum, and Recall

Section 1

Any officer of ATP may be recalled by means of a petition setting forth the recalled officer. Such petition shall be signed by one-sixth of the Regular Members of ATP in attendance at the annual conference.

Section 2

Any action or initiative, referendum or recall shall require a motion and a majority vote of the Regular Members or two-thirds of those Regular Members attending the annual conference.

Article IX: Amendments

Section 1

Amendments to the Constitution or the By-laws may originate in the Constitution and By-laws Committee or be initiated by an individual Regular Member.

Section 2

Any Regular Member may propose an amendment to the Constitution or the By-laws by sending the proposal to the Constitution and By-laws Committee.

Section 3

The Constitution & By-Laws Committee will draft proposed amendments from any ATP member in good standing in a format that can be voted on by the Executive Board. This format will include a brief description of the proposed change(s) and the proposed text of any affected sections of the Constitution and/or By-Laws.

Section 4

Amendments to the Constitution, if approved by a 2/3 majority of Executive Board members, shall be forwarded to the Elections Committee for inclusion on a ballot.

Amendments to the Bylaws shall be adopted if approved by a 2/3 majority of Executive Board members. Changes to the Bylaws do not require membership ratification.

Section 5

Amendments to the Constitution or Bylaws shall be adopted if brought before the membership at the annual conference and approved by two thirds of the Regular Members in attendance and voting.

Section 6

Amendments to the Constitution or Bylaws shall be adopted if brought before the membership via electronic ballot and approved by two thirds of the Regular Members.